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Course CON-029

Contract Management for Facility and Maintenance Services

Cleaning, security, catering, building maintenance, landscaping, waste management and integrated facilities management c... The outline covers Facility Services and Delivery Models, Specifications and Service Levels, Pay...

  • 5 daysClassroom or online
  • 49Upcoming dates
  • 12Cities
  • €1,825Fees from

Choose your format and date

  • 5 days
  • 09:00–14:00
  • Certificate of attendance

Classroom sessions

  1. 7–11 Dec 2026

    Barcelona

    Next date
    €2,275 + VAT
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  2. 14–18 Dec 2026

    Frankfurt

    €2,175 + VAT
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  3. 21–25 Dec 2026

    London

    €2,915 + VAT
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  4. 4–8 Jan 2027

    London

    €2,915 + VAT
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  5. 11–15 Jan 2027

    Barcelona

    €2,275 + VAT
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  6. 18–22 Jan 2027

    Frankfurt

    €2,175 + VAT
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  7. 25–29 Jan 2027

    Cape Town

    Lowest fee
    €1,825 + VAT
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  8. 1–5 Feb 2027

    Dubai

    €2,845 + VAT
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  9. 8–12 Feb 2027

    London

    €2,915 + VAT
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  10. 15–19 Feb 2027

    Barcelona

    €2,275 + VAT
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  11. 22–26 Feb 2027

    Frankfurt

    €2,175 + VAT
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  12. 1–5 Mar 2027

    Frankfurt

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  13. 8–12 Mar 2027

    Geneva

    €3,315 + VAT
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  14. 15–19 Mar 2027

    London

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  15. 22–26 Mar 2027

    Barcelona

    €2,275 + VAT
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  16. 5–9 Apr 2027

    Barcelona

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  17. 12–16 Apr 2027

    Frankfurt

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  18. 19–23 Apr 2027

    Istanbul

    €2,825 + VAT
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  19. 26–30 Apr 2027

    London

    €2,915 + VAT
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  20. 3–7 May 2027

    London

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  21. 10–14 May 2027

    Barcelona

    €2,275 + VAT
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  22. 17–21 May 2027

    Frankfurt

    €2,175 + VAT
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  23. 24–28 May 2027

    Kuala Lumpur

    €2,425 + VAT
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  24. 7–11 Jun 2027

    Barcelona

    €2,275 + VAT
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  25. 14–18 Jun 2027

    Frankfurt

    €2,175 + VAT
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  26. 21–25 Jun 2027

    London

    €2,915 + VAT
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  27. 5–9 Jul 2027

    Frankfurt

    €2,175 + VAT
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  28. 12–16 Jul 2027

    Munich

    €2,425 + VAT
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  29. 19–23 Jul 2027

    London

    €2,915 + VAT
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  30. 26–30 Jul 2027

    Barcelona

    €2,275 + VAT
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  31. 2–6 Aug 2027

    Barcelona

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  32. 9–13 Aug 2027

    Frankfurt

    €2,175 + VAT
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  33. 16–20 Aug 2027

    Paris

    €2,810 + VAT
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  34. 23–27 Aug 2027

    London

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  35. 6–10 Sep 2027

    Barcelona

    €2,275 + VAT
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  36. 13–17 Sep 2027

    Frankfurt

    €2,175 + VAT
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  37. 20–24 Sep 2027

    London

    €2,915 + VAT
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  38. 4–8 Oct 2027

    Vienna

    €3,425 + VAT
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  39. 11–15 Oct 2027

    London

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  40. 18–22 Oct 2027

    Barcelona

    €2,275 + VAT
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  41. 25–29 Oct 2027

    Frankfurt

    €2,175 + VAT
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  42. 1–5 Nov 2027

    Frankfurt

    €2,175 + VAT
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  43. 8–12 Nov 2027

    Amsterdam

    €3,215 + VAT
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  44. 15–19 Nov 2027

    London

    €2,915 + VAT
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  45. 22–26 Nov 2027

    Barcelona

    €2,275 + VAT
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  46. 6–10 Dec 2027

    Barcelona

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  47. 13–17 Dec 2027

    Frankfurt

    €2,175 + VAT
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  48. 20–24 Dec 2027

    Cape Town

    Lowest fee
    €1,825 + VAT
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  49. 27–31 Dec 2027

    London

    €2,915 + VAT
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Online / Live sessions

  1. 7–11 Dec 2026

    Live virtual classroom

    Next date
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  2. 14–18 Dec 2026

    Live virtual classroom

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  3. 21–25 Dec 2026

    Live virtual classroom

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  4. 4–8 Jan 2027

    Live virtual classroom

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  5. 11–15 Jan 2027

    Live virtual classroom

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  6. 18–22 Jan 2027

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  7. 25–29 Jan 2027

    Live virtual classroom

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  8. 1–5 Feb 2027

    Live virtual classroom

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  9. 8–12 Feb 2027

    Live virtual classroom

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  10. 15–19 Feb 2027

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  11. 22–26 Feb 2027

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  12. 1–5 Mar 2027

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  13. 8–12 Mar 2027

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  14. 15–19 Mar 2027

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  15. 22–26 Mar 2027

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  16. 5–9 Apr 2027

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  17. 12–16 Apr 2027

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  18. 19–23 Apr 2027

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  19. 26–30 Apr 2027

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  20. 3–7 May 2027

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  21. 10–14 May 2027

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  22. 17–21 May 2027

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  23. 24–28 May 2027

    Live virtual classroom

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  24. 7–11 Jun 2027

    Live virtual classroom

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  25. 14–18 Jun 2027

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  26. 21–25 Jun 2027

    Live virtual classroom

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  27. 5–9 Jul 2027

    Live virtual classroom

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  28. 12–16 Jul 2027

    Live virtual classroom

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  29. 19–23 Jul 2027

    Live virtual classroom

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  30. 26–30 Jul 2027

    Live virtual classroom

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  31. 2–6 Aug 2027

    Live virtual classroom

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  32. 9–13 Aug 2027

    Live virtual classroom

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  33. 16–20 Aug 2027

    Live virtual classroom

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  34. 23–27 Aug 2027

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  35. 6–10 Sep 2027

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  36. 13–17 Sep 2027

    Live virtual classroom

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  37. 20–24 Sep 2027

    Live virtual classroom

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  38. 4–8 Oct 2027

    Live virtual classroom

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  39. 11–15 Oct 2027

    Live virtual classroom

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  40. 18–22 Oct 2027

    Live virtual classroom

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  41. 25–29 Oct 2027

    Live virtual classroom

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  42. 1–5 Nov 2027

    Live virtual classroom

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  43. 8–12 Nov 2027

    Live virtual classroom

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  44. 15–19 Nov 2027

    Live virtual classroom

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  45. 22–26 Nov 2027

    Live virtual classroom

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  46. 6–10 Dec 2027

    Live virtual classroom

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  47. 13–17 Dec 2027

    Live virtual classroom

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  48. 20–24 Dec 2027

    Live virtual classroom

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  49. 27–31 Dec 2027

    Live virtual classroom

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Introduction

Course overview

Cleaning, security, catering, building maintenance, landscaping, waste management and integrated facilities management contracts keep organisations running every day. Although individually routine, these services are high in volume and visibility, and poor contract management quickly shows in dirty buildings, broken equipment, unhappy occupants and rising costs.

This Contract Management for Facility and Maintenance Services training course provides practical tools for specifying, procuring and managing facility services contracts. Participants learn how to write output specifications, choose between single-service and integrated models, design service levels and key performance indicators, structure payment and incentive mechanisms, manage helpdesks and reactive maintenance, and drive continuous improvement.

The course is designed for both client-side facilities teams and service providers.

View full course outline

What you will achieve

Learning objectives

  • Explain the range of facility and maintenance services and delivery models
  • Write clear input and output specifications for services
  • Design service levels and key performance indicators
  • Structure payment mechanisms, deductions and incentives
  • Manage planned and reactive maintenance under contract
  • Run effective helpdesk and performance reporting processes
  • Manage service provider relationships and performance reviews
  • Drive continuous improvement and value for money

Who should attend

Target audience

  • Facilities managers and estates managers
  • Contract managers for facility services
  • Procurement professionals
  • Service provider account managers
  • Maintenance managers
  • Property and asset managers

Methodology

Learning approach

  • The course uses sample specifications, performance reports and payment mechanisms. Participants write an output specification, design key performance indicators and deductions, analyse performance data, run a simulated service review meeting and develop an improvement plan for a case study contract.

Complete course outline

Five focused days of learning and application

The timings provided are estimates and may vary depending on the number of participants and the discussions taking place during the sessions. They are indicative only and do not constitute a binding commitment.

Day 1

Facility Services and Delivery Models

  1. Hard and soft facility services explained
  2. In-house, single-service and bundled delivery
  3. Integrated facilities management contracts
  4. Total facilities management and managing agent models
  5. Coffee break
  6. Total facilities management and managing agent models (continued)
  7. Choosing a model based on organisational needs
  8. Lessons from facility services contracts
  9. Exercise: selecting a delivery model for a case study

Day 2

Specifications and Service Levels

  1. Input and output specifications compared
  2. Writing measurable output specifications
  3. Service level agreements and response times
  4. Designing balanced key performance indicators
  5. Coffee break
  6. Designing balanced key performance indicators (continued)
  7. Customer satisfaction and occupant feedback measures
  8. Avoiding unmeasurable or perverse indicators
  9. Workshop: writing an output specification

Day 3

Payment and Commercial Mechanisms

  1. Fixed price, schedule of rates and cost plus payment
  2. Performance deductions and service credits
  3. Incentives, gain share and bonus mechanisms
  4. Indexation and annual price reviews
  5. Coffee break
  6. Indexation and annual price reviews (continued)
  7. Managing extra works and variations
  8. Open book arrangements and cost transparency
  9. Exercise: designing a payment and deduction regime

Day 4

Managing Maintenance and Operations

  1. Planned preventive maintenance programmes
  2. Reactive maintenance and priority categories
  3. Helpdesk operation and work order management
  4. Asset registers and lifecycle replacement planning
  5. Coffee break
  6. Asset registers and lifecycle replacement planning (continued)
  7. Statutory compliance and safety inspections
  8. Using computer-aided facilities management systems
  9. Workshop: reviewing maintenance performance data

Day 5

Relationships, Reviews and Improvement

  1. Governance structures for facility services contracts
  2. Monthly performance reviews and reporting
  3. Managing underperformance and corrective actions
  4. Innovation and continuous improvement plans
  5. Coffee break
  6. Innovation and continuous improvement plans (continued)
  7. Benchmarking costs and service quality
  8. Simulation: a service provider performance review
  9. Personal action plan for facility contract management

Ready to book?

Contract Management for Facility and Maintenance Services

Next session: 7 - 11 December 2026, Barcelona

Course FAQs

Questions about this course

What participants and training managers usually ask before booking Contract Management for Facility and Maintenance Services. Can't find your answer?

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What does Contract Management for Facility and Maintenance Services (CON-029) cover?

This course covers Contracts Management through a structured five-day outline focused on practical application, discussion, and implementation planning.

When is the next available session?

The next scheduled session starts on 21 - 25 December 2026. See the course schedules section for the available dates and delivery formats.

Who should attend this course?

Facilities managers and estates managers, Contract managers for facility services, Procurement professionals

Is bilingual course delivery available?

Yes. All course materials and presentations are provided in English, while bilingual explanation and discussion support may be available depending on the selected location and trainer availability. For example, when attending a course in Istanbul, you may request a Turkish-speaking trainer to explain the English course content in Turkish. Arabic explanation support may also be requested at this location. Other languages are available in selected cities. You can choose your preferred language support as an optional preference during registration.

How can I register for a session?

Use any Register button next to the available course dates to open the participant registration page and submit your booking request for the selected session.

Is this course available online as well as classroom-based?

Check the course schedules section for currently published classroom and Online / Live sessions.

Where are classroom sessions delivered?

Current classroom venues include London, Barcelona, Frankfurt, Cape Town, Dubai, Geneva, Istanbul, Kuala lumpur, Munich, Paris, Vienna, Amsterdam.

How long is the training programme?

The programme runs for five days from 09:00 to 14:00, which gives 25 contact hours, including a daily 30-minute break (22.5 hours of instruction).