Global Learning for Operational Leaders
Classroom
14 sessions
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Online / Live
14 sessions
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Introduction
Course overview
Assistants frequently organise business travel, meetings and events, often under time pressure and changing plans. Good coordination saves money, reduces stress and impresses stakeholders.
This Aractech course covers travel policies, booking and itineraries, visas and documents, traveller safety, expense management, planning meetings and events, venues and suppliers, budgets and handling last-minute changes. Participants plan a trip and an event.
What you will achieve
Learning objectives
- Plan efficient business travel
- Prepare itineraries and travel documents
- Support traveller safety and policies
- Plan meetings and corporate events
- Manage venues, suppliers and budgets
- Handle changes and emergencies
Who should attend
Target audience
- Executive assistants
- Personal assistants
- Administrative coordinators
- Office managers
- Event coordinators
- Travel coordinators
Methodology
Learning approach
- Practical planning exercises
- Checklists
- Case studies
- Group discussions
- Templates
Complete course outline
Five focused days of learning and application
The timings provided are estimates and may vary depending on the number of participants and the discussions taking place during the sessions. They are indicative only and do not constitute a binding commitment.
Day 1
Business Travel
- Travel policies
- Booking options
- Cost control
- Coffee break
- Cost control (continued)
- Itineraries
- Exercise: Itinerary planning
Day 2
Documents and Safety
- Visas and passports
- Travel risk
- Duty of care
- Coffee break
- Duty of care (continued)
- Insurance
- Workshop: Travel checklist
Day 3
Meetings and Events
- Event objectives
- Planning timeline
- Venues
- Coffee break
- Venues (continued)
- Catering and logistics
- Exercise: Event plan
Day 4
Suppliers and Budgets
- Supplier selection
- Contracts
- Budgets
- Coffee break
- Budgets (continued)
- Expenses
- Case study: Event problems
Day 5
Changes and Emergencies
- Last-minute changes
- Disruptions
- Communication
- Coffee break
- Communication (continued)
- Lessons learned
- Capstone: Travel and event plan
FAQ
Frequently asked questions
What does Travel and Event Coordination for Assistants (AS-013) cover?
This course covers Administration and Secretarial through a structured five-day outline focused on practical application, discussion, and implementation planning.
When is the next available session?
The next scheduled session starts on 9 - 13 November 2026. See the course schedules section for the available dates and delivery formats.
Who should attend this course?
Executive assistants, Personal assistants, Administrative coordinators
Is bilingual course delivery available?
Yes. All course materials and presentations are provided in English, while bilingual explanation and discussion support may be available depending on the selected location and trainer availability. For example, when attending a course in Istanbul, you may request a Turkish-speaking trainer to explain the English course content in Turkish. Arabic explanation support may also be requested at this location. Other languages are available in selected cities. You can choose your preferred language support as an optional preference during registration.
How can I register for a session?
Use any Register button next to the available course dates to open the participant registration page and submit your booking request for the selected session.
Is this course available online as well as classroom-based?
Check the course schedules section for currently published classroom and Online / Live sessions.
Where are classroom sessions delivered?
Current classroom venues include Istanbul, Vienna, Kuala lumpur, Rome, Munich, Amsterdam, London.
How long is the training programme?
The programme runs for five days from 09:00 to 14:00, which gives 25 contact hours, including a daily 30-minute break (22.5 hours of instruction).
Quick request
Send quick request
Send a fast enquiry about this course and the academy team will get back to you.
Get a quotation
Request a formal quotation
Choose an available date and venue, add your participants, and we will email a formal quotation for Travel and Event Coordination for Assistants to your business address.