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Course AS-044

Process Improvement for Administrative Services

Many administrative processes have grown over time through habit rather than design. Approvals pass through too many hands, forms ask for th... The outline covers Principles of Process Improvement, Mapping and Analysing...

  • 5 daysClassroom or online
  • 49Upcoming dates
  • 12Cities
  • €2,175Fees from

Choose your format and date

  • 5 days
  • 09:00–14:00
  • Certificate of attendance

Classroom sessions

  1. 7–11 Dec 2026

    Barcelona

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  2. 14–18 Dec 2026

    Frankfurt

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  3. 21–25 Dec 2026

    London

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  4. 4–8 Jan 2027

    London

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  5. 11–15 Jan 2027

    Barcelona

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  6. 18–22 Jan 2027

    Frankfurt

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  7. 25–29 Jan 2027

    Istanbul

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  8. 1–5 Feb 2027

    Kuala Lumpur

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  9. 8–12 Feb 2027

    London

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  10. 15–19 Feb 2027

    Barcelona

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  11. 22–26 Feb 2027

    Frankfurt

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  12. 1–5 Mar 2027

    Frankfurt

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  13. 8–12 Mar 2027

    Madrid

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  14. 15–19 Mar 2027

    London

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  15. 22–26 Mar 2027

    Barcelona

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  16. 5–9 Apr 2027

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  17. 12–16 Apr 2027

    Frankfurt

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  18. 19–23 Apr 2027

    Munich

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  19. 26–30 Apr 2027

    London

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  20. 3–7 May 2027

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  21. 10–14 May 2027

    Barcelona

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  22. 17–21 May 2027

    Frankfurt

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  23. 24–28 May 2027

    Paris

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  24. 7–11 Jun 2027

    Barcelona

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  25. 14–18 Jun 2027

    Frankfurt

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  26. 21–25 Jun 2027

    London

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  27. 5–9 Jul 2027

    Frankfurt

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  28. 12–16 Jul 2027

    Vienna

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  29. 19–23 Jul 2027

    London

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  30. 26–30 Jul 2027

    Barcelona

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  31. 2–6 Aug 2027

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  32. 9–13 Aug 2027

    Frankfurt

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  33. 16–20 Aug 2027

    Amsterdam

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  34. 23–27 Aug 2027

    London

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  35. 6–10 Sep 2027

    Barcelona

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  36. 13–17 Sep 2027

    Frankfurt

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  37. 20–24 Sep 2027

    London

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  38. 4–8 Oct 2027

    Dubai

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  39. 11–15 Oct 2027

    London

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  40. 18–22 Oct 2027

    Barcelona

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  41. 25–29 Oct 2027

    Frankfurt

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  42. 1–5 Nov 2027

    Frankfurt

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  43. 8–12 Nov 2027

    Geneva

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  44. 15–19 Nov 2027

    London

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  45. 22–26 Nov 2027

    Barcelona

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  46. 6–10 Dec 2027

    Barcelona

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  47. 13–17 Dec 2027

    Frankfurt

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  48. 20–24 Dec 2027

    Istanbul

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  49. 27–31 Dec 2027

    London

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Online / Live sessions

  1. 7–11 Dec 2026

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  2. 14–18 Dec 2026

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  3. 21–25 Dec 2026

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  4. 4–8 Jan 2027

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  5. 11–15 Jan 2027

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  6. 18–22 Jan 2027

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  7. 25–29 Jan 2027

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  8. 1–5 Feb 2027

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  9. 8–12 Feb 2027

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  10. 15–19 Feb 2027

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  11. 22–26 Feb 2027

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  12. 1–5 Mar 2027

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  13. 8–12 Mar 2027

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  14. 15–19 Mar 2027

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  15. 22–26 Mar 2027

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  16. 5–9 Apr 2027

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  17. 12–16 Apr 2027

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  18. 19–23 Apr 2027

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  19. 26–30 Apr 2027

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  20. 3–7 May 2027

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  21. 10–14 May 2027

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  22. 17–21 May 2027

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  23. 24–28 May 2027

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  24. 7–11 Jun 2027

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  25. 14–18 Jun 2027

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  26. 21–25 Jun 2027

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  27. 5–9 Jul 2027

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  28. 12–16 Jul 2027

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  29. 19–23 Jul 2027

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  30. 26–30 Jul 2027

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  31. 2–6 Aug 2027

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  32. 9–13 Aug 2027

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  33. 16–20 Aug 2027

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  34. 23–27 Aug 2027

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  35. 6–10 Sep 2027

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  36. 13–17 Sep 2027

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  37. 20–24 Sep 2027

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  38. 4–8 Oct 2027

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  39. 11–15 Oct 2027

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  40. 18–22 Oct 2027

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  41. 25–29 Oct 2027

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  42. 1–5 Nov 2027

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  43. 8–12 Nov 2027

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  44. 15–19 Nov 2027

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  45. 22–26 Nov 2027

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  46. 6–10 Dec 2027

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  47. 13–17 Dec 2027

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  48. 20–24 Dec 2027

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  49. 27–31 Dec 2027

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Introduction

Course overview

Many administrative processes have grown over time through habit rather than design. Approvals pass through too many hands, forms ask for the same information twice, documents wait in inboxes and colleagues spend hours on manual work that adds little value. These inefficiencies frustrate staff and customers and consume resources that could be used better.

This Process Improvement for Administrative Services training course introduces practical, proven methods for making office processes simpler, faster and more reliable. Participants learn how to map processes, identify waste and bottlenecks, measure performance, design improved ways of working and use digital tools and automation sensibly.

The course emphasises small, achievable improvements, involving colleagues in change and sustaining results so that improvement becomes part of everyday administrative work.

View full course outline

What you will achieve

Learning objectives

  • Explain the principles of process improvement in service environments
  • Select administrative processes that would benefit most from improvement
  • Map current processes clearly using simple techniques
  • Identify waste, bottlenecks, errors and unnecessary steps
  • Measure process performance using practical indicators
  • Design and test improved processes with colleagues
  • Use digital forms, workflows and automation appropriately
  • Sustain improvements through standard work and review

Who should attend

Target audience

  • Office and administration managers
  • Administrative officers and coordinators
  • Executive assistants and business support staff
  • Shared service and back office team leaders
  • Staff involved in improvement or digitisation projects
  • Supervisors responsible for administrative teams

Methodology

Learning approach

  • The course is workshop-based. Participants choose a real process from their own workplace and work on it throughout the five days, mapping it, analysing waste, measuring performance and designing an improved version. Short inputs, case studies and group exercises introduce each technique before it is applied.

Complete course outline

Five focused days of learning and application

The timings provided are estimates and may vary depending on the number of participants and the discussions taking place during the sessions. They are indicative only and do not constitute a binding commitment.

Day 1

Principles of Process Improvement

  1. Why administrative processes become slow and complex
  2. Lean thinking and its application to office services
  3. Understanding customers and what they value from administration
  4. Coffee break
  5. Understanding customers and what they value from administration (continued)
  6. The eight types of waste in an office setting
  7. Choosing which processes to improve first
  8. Roles of process owners and improvement teams
  9. Selecting a real process to improve during the course

Day 2

Mapping and Analysing Processes

  1. Defining process scope, start and end points
  2. Simple flowcharts and swimlane diagrams
  3. Gathering information through observation and interviews
  4. Identifying hand-offs, delays, rework and duplicate checks
  5. Coffee break
  6. Identifying hand-offs, delays, rework and duplicate checks (continued)
  7. Value-added and non-value-added activities
  8. Root cause analysis of recurring process problems
  9. Exercise: mapping the current state of your chosen process

Day 3

Measuring Process Performance

  1. Choosing measures for time, quality, cost and satisfaction
  2. Cycle time, waiting time and throughput explained
  3. Measuring error rates and rework in administrative work
  4. Collecting data simply and reliably
  5. Coffee break
  6. Collecting data simply and reliably (continued)
  7. Visualising performance with charts and dashboards
  8. Setting realistic improvement targets
  9. Exercise: building a baseline for your chosen process

Day 4

Designing Improved Processes

  1. Simplifying, combining and removing unnecessary steps
  2. Standardising forms, templates and checklists
  3. Reducing approvals and delegating decisions appropriately
  4. Using digital forms, workflow tools and electronic signatures
  5. Coffee break
  6. Using digital forms, workflow tools and electronic signatures (continued)
  7. Automating repetitive tasks sensibly and safely
  8. Testing improvements on a small scale before rollout
  9. Exercise: designing the future state of your chosen process

Day 5

Implementing and Sustaining Change

  1. Engaging colleagues and managers in process change
  2. Communicating changes and providing training
  3. Writing clear standard operating procedures
  4. Monitoring results and correcting problems early
  5. Coffee break
  6. Monitoring results and correcting problems early (continued)
  7. Building a culture of continuous improvement in administration
  8. Presenting the business case for improvement to management
  9. Presentation of improvement proposals and personal action plans

Ready to book?

Process Improvement for Administrative Services

Next session: 7 - 11 December 2026, Barcelona

Course FAQs

Questions about this course

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What does Process Improvement for Administrative Services (AS-044) cover?

This course covers Administration and Secretarial through a structured five-day outline focused on practical application, discussion, and implementation planning.

When is the next available session?

The next scheduled session starts on 21 - 25 December 2026. See the course schedules section for the available dates and delivery formats.

Who should attend this course?

Office and administration managers, Administrative officers and coordinators, Executive assistants and business support staff

Is bilingual course delivery available?

Yes. All course materials and presentations are provided in English, while bilingual explanation and discussion support may be available depending on the selected location and trainer availability. For example, when attending a course in Istanbul, you may request a Turkish-speaking trainer to explain the English course content in Turkish. Arabic explanation support may also be requested at this location. Other languages are available in selected cities. You can choose your preferred language support as an optional preference during registration.

How can I register for a session?

Use any Register button next to the available course dates to open the participant registration page and submit your booking request for the selected session.

Is this course available online as well as classroom-based?

Check the course schedules section for currently published classroom and Online / Live sessions.

Where are classroom sessions delivered?

Current classroom venues include London, Barcelona, Frankfurt, Istanbul, Kuala lumpur, Madrid, Munich, Paris, Vienna, Amsterdam, Dubai, Geneva.

How long is the training programme?

The programme runs for five days from 09:00 to 14:00, which gives 25 contact hours, including a daily 30-minute break (22.5 hours of instruction).