Global Learning for Operational Leaders
Classroom
14 sessions
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Online / Live
14 sessions
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Introduction
Course overview
Administrators often buy office supplies, services and equipment and manage suppliers. Good purchasing practice saves money and ensures compliance with policies.
This Aractech course covers purchasing policies, identifying needs, obtaining quotations, comparing suppliers, raising purchase orders, managing deliveries and invoices, stock control for supplies, supplier relationships and ethics. Participants practise purchasing processes.
What you will achieve
Learning objectives
- Apply purchasing policies and procedures
- Specify needs and obtain quotations
- Compare and select suppliers
- Process purchase orders, deliveries and invoices
- Control office stock and supplies
- Manage supplier relationships ethically
Who should attend
Target audience
- Administrative staff with purchasing duties
- Office managers
- Executive assistants
- Facilities coordinators
- Junior buyers
- Small business administrators
Methodology
Learning approach
- Practical exercises
- Case studies
- Templates
- Group discussions
- Reviews
Complete course outline
Five focused days of learning and application
The timings provided are estimates and may vary depending on the number of participants and the discussions taking place during the sessions. They are indicative only and do not constitute a binding commitment.
Day 1
Purchasing Basics
- Purchasing process
- Policies
- Approval limits
- Coffee break
- Approval limits (continued)
- Ethics
- Exercise: Policy review
Day 2
Quotations and Suppliers
- Specifying needs
- Requesting quotations
- Comparing offers
- Coffee break
- Comparing offers (continued)
- Supplier selection
- Workshop: Quotation comparison
Day 3
Orders and Invoices
- Purchase orders
- Deliveries
- Invoice matching
- Coffee break
- Invoice matching (continued)
- Payments
- Exercise: Order process
Day 4
Stock and Supplies
- Stock control
- Reorder levels
- Storage
- Coffee break
- Storage (continued)
- Reducing waste
- Case study: Supplies overspend
Day 5
Supplier Relationships
- Performance
- Problems and complaints
- Negotiation basics
- Coffee break
- Negotiation basics (continued)
- Continuous improvement
- Capstone: Purchasing procedure
FAQ
Frequently asked questions
What does Purchasing and Supplies for Administrators (AS-020) cover?
This course covers Administration and Secretarial through a structured five-day outline focused on practical application, discussion, and implementation planning.
When is the next available session?
The next scheduled session starts on 9 - 13 November 2026. See the course schedules section for the available dates and delivery formats.
Who should attend this course?
Administrative staff with purchasing duties, Office managers, Executive assistants
Is bilingual course delivery available?
Yes. All course materials and presentations are provided in English, while bilingual explanation and discussion support may be available depending on the selected location and trainer availability. For example, when attending a course in Istanbul, you may request a Turkish-speaking trainer to explain the English course content in Turkish. Arabic explanation support may also be requested at this location. Other languages are available in selected cities. You can choose your preferred language support as an optional preference during registration.
How can I register for a session?
Use any Register button next to the available course dates to open the participant registration page and submit your booking request for the selected session.
Is this course available online as well as classroom-based?
Check the course schedules section for currently published classroom and Online / Live sessions.
Where are classroom sessions delivered?
Current classroom venues include Rome, Munich, Barcelona, Paris, Frankfurt, Istanbul.
How long is the training programme?
The programme runs for five days from 09:00 to 14:00, which gives 25 contact hours, including a daily 30-minute break (22.5 hours of instruction).
Quick request
Send quick request
Send a fast enquiry about this course and the academy team will get back to you.
Get a quotation
Request a formal quotation
Choose an available date and venue, add your participants, and we will email a formal quotation for Purchasing and Supplies for Administrators to your business address.