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Course AS-038

Inventory and Office Supplies Control

Office supplies, consumables and small equipment rarely attract board-level attention, yet poorly controlled stock quiet... The outline covers The Purpose and Scope of Office Stock Control, Classifying Items and Setting...

  • 5 daysClassroom or online
  • 49Upcoming dates
  • 12Cities
  • €1,825Fees from

Choose your format and date

  • 5 days
  • 09:00–14:00
  • Certificate of attendance

Classroom sessions

  1. 7–11 Dec 2026

    Barcelona

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  2. 14–18 Dec 2026

    Frankfurt

    €2,175 + VAT
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  3. 21–25 Dec 2026

    London

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  4. 4–8 Jan 2027

    Frankfurt

    €2,175 + VAT
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  5. 11–15 Jan 2027

    Rome

    €2,830 + VAT
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  6. 18–22 Jan 2027

    London

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  7. 25–29 Jan 2027

    Barcelona

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  8. 1–5 Feb 2027

    Barcelona

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  9. 8–12 Feb 2027

    Frankfurt

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  10. 15–19 Feb 2027

    Vienna

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  11. 22–26 Feb 2027

    London

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  12. 1–5 Mar 2027

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  13. 8–12 Mar 2027

    Barcelona

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  14. 15–19 Mar 2027

    Frankfurt

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  15. 22–26 Mar 2027

    Amsterdam

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  16. 5–9 Apr 2027

    Cape Town

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  17. 12–16 Apr 2027

    London

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  18. 19–23 Apr 2027

    Barcelona

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  19. 26–30 Apr 2027

    Frankfurt

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  20. 3–7 May 2027

    Frankfurt

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  21. 10–14 May 2027

    Dubai

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  22. 17–21 May 2027

    London

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  23. 24–28 May 2027

    Barcelona

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  24. 7–11 Jun 2027

    Barcelona

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  25. 14–18 Jun 2027

    Frankfurt

    €2,175 + VAT
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  26. 21–25 Jun 2027

    London

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  27. 5–9 Jul 2027

    London

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  28. 12–16 Jul 2027

    Barcelona

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  29. 19–23 Jul 2027

    Frankfurt

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  30. 26–30 Jul 2027

    Istanbul

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  31. 2–6 Aug 2027

    Kuala Lumpur

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  32. 9–13 Aug 2027

    London

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  33. 16–20 Aug 2027

    Barcelona

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  34. 23–27 Aug 2027

    Frankfurt

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  35. 6–10 Sep 2027

    Barcelona

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  36. 13–17 Sep 2027

    Frankfurt

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  37. 20–24 Sep 2027

    London

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  38. 4–8 Oct 2027

    Barcelona

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  39. 11–15 Oct 2027

    Frankfurt

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  40. 18–22 Oct 2027

    Munich

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  41. 25–29 Oct 2027

    London

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  42. 1–5 Nov 2027

    London

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  43. 8–12 Nov 2027

    Barcelona

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  44. 15–19 Nov 2027

    Frankfurt

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  45. 22–26 Nov 2027

    Paris

    €2,810 + VAT
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  46. 6–10 Dec 2027

    Rome

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  47. 13–17 Dec 2027

    London

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  48. 20–24 Dec 2027

    Barcelona

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  49. 27–31 Dec 2027

    Frankfurt

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Online / Live sessions

  1. 7–11 Dec 2026

    Live virtual classroom

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  2. 14–18 Dec 2026

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  3. 21–25 Dec 2026

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  4. 4–8 Jan 2027

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  5. 11–15 Jan 2027

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  6. 18–22 Jan 2027

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  7. 25–29 Jan 2027

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  8. 1–5 Feb 2027

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  9. 8–12 Feb 2027

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  10. 15–19 Feb 2027

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  11. 22–26 Feb 2027

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  12. 1–5 Mar 2027

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  13. 8–12 Mar 2027

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  14. 15–19 Mar 2027

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  15. 22–26 Mar 2027

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  16. 5–9 Apr 2027

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  17. 12–16 Apr 2027

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  18. 19–23 Apr 2027

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  19. 26–30 Apr 2027

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  20. 3–7 May 2027

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  21. 10–14 May 2027

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  22. 17–21 May 2027

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  23. 24–28 May 2027

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  24. 7–11 Jun 2027

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  25. 14–18 Jun 2027

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  26. 21–25 Jun 2027

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  27. 5–9 Jul 2027

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  28. 12–16 Jul 2027

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  29. 19–23 Jul 2027

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  30. 26–30 Jul 2027

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  31. 2–6 Aug 2027

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  32. 9–13 Aug 2027

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  33. 16–20 Aug 2027

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  34. 23–27 Aug 2027

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  35. 6–10 Sep 2027

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  36. 13–17 Sep 2027

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  37. 20–24 Sep 2027

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  38. 4–8 Oct 2027

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  39. 11–15 Oct 2027

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  40. 18–22 Oct 2027

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  41. 25–29 Oct 2027

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  42. 1–5 Nov 2027

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  43. 8–12 Nov 2027

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  44. 15–19 Nov 2027

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  45. 22–26 Nov 2027

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  46. 6–10 Dec 2027

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  47. 13–17 Dec 2027

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  48. 20–24 Dec 2027

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  49. 27–31 Dec 2027

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Introduction

Course overview

Office supplies, consumables and small equipment rarely attract board-level attention, yet poorly controlled stock quietly drains budgets through over-ordering, waste, emergency purchases and unrecorded losses. At the same time, running out of essential items disrupts daily work and frustrates colleagues who depend on a well-run office.

This Inventory and Office Supplies Control training course gives administrators a structured, practical approach to managing office stock. Participants learn how to classify items, set reorder levels, organise storage, record issues and receipts, work with approved suppliers and use simple tools to track consumption and cost.

The course also covers asset registers for portable equipment, stock counts and reconciliation, reducing waste and sustainability, and reporting supplies spending to management in a clear and credible way.

View full course outline

What you will achieve

Learning objectives

  • Explain why disciplined supplies control matters for cost, service and accountability
  • Classify office stock and decide which items need close control
  • Set minimum, maximum and reorder levels based on actual consumption
  • Organise storage areas for safety, visibility and easy retrieval
  • Record receipts, issues and returns accurately using simple systems
  • Plan and carry out stock counts and reconcile differences
  • Work effectively with suppliers, catalogues and purchasing procedures
  • Report supplies spending and recommend practical savings

Who should attend

Target audience

  • Office managers and office coordinators
  • Administrative officers responsible for stationery and consumables
  • Facilities and general services staff
  • Store keepers in office environments
  • Executive and departmental assistants who order supplies
  • Purchasing assistants supporting office procurement
  • Supervisors seeking better control of administrative costs

Methodology

Learning approach

  • The course combines short explanations with hands-on exercises. Participants classify a sample stock list, calculate reorder levels from consumption data, design a simple stock record in a spreadsheet, plan a stock count and analyse a supplies spending report. Group discussion draws on the participants' own offices and challenges.

Complete course outline

Five focused days of learning and application

The timings provided are estimates and may vary depending on the number of participants and the discussions taking place during the sessions. They are indicative only and do not constitute a binding commitment.

Day 1

The Purpose and Scope of Office Stock Control

  1. The hidden costs of uncontrolled office supplies and consumables
  2. What counts as office inventory: consumables, spares and small equipment
  3. Roles and responsibilities for ordering, storing and issuing items
  4. Linking supplies control to budgets, service levels and audit
  5. Coffee break
  6. Linking supplies control to budgets, service levels and audit (continued)
  7. Common problems: duplication, hoarding, stock-outs and losses
  8. Mapping the current supplies process in your own office
  9. Setting realistic objectives for improving supplies control

Day 2

Classifying Items and Setting Stock Levels

  1. ABC analysis to focus effort on the items that matter most
  2. Standardising item names, units of measure and descriptions
  3. Reading consumption patterns from past issues and invoices
  4. Calculating minimum, maximum and reorder levels in practice
  5. Coffee break
  6. Calculating minimum, maximum and reorder levels in practice (continued)
  7. Lead times, safety stock and seasonal changes in demand
  8. Reducing the range of items through standard choices
  9. Exercise: setting stock levels for a sample office stock list

Day 3

Storage, Recording and Issuing

  1. Designing a safe, tidy and well-labelled stationery store
  2. Storing paper, toner, cleaning products and electronics correctly
  3. Recording goods received and checking deliveries against orders
  4. Coffee break
  5. Issuing procedures, request forms and authorisation limits
  6. Simple stock records using spreadsheets and office systems
  7. Tracking portable equipment with an asset register and tags
  8. Exercise: building a basic stock card and issue log

Day 4

Suppliers, Ordering and Stock Counts

  1. Working with approved suppliers, framework contracts and catalogues
  2. Raising orders that follow purchasing rules and budget limits
  3. Comparing price, quality, delivery and service performance
  4. Planning periodic and cycle stock counts with minimal disruption
  5. Coffee break
  6. Planning periodic and cycle stock counts with minimal disruption (continued)
  7. Investigating and reconciling differences between records and counts
  8. Dealing with damaged, expired and obsolete items
  9. Exercise: planning and reconciling a stock count

Day 5

Reporting, Savings and Sustainability

  1. Key measures: spend per employee, stock turnover and stock-outs
  2. Presenting a clear monthly supplies report to management
  3. Identifying savings through consolidation and standardisation
  4. Reducing paper, print and consumable waste across the office
  5. Coffee break
  6. Reducing paper, print and consumable waste across the office (continued)
  7. Choosing sustainable products and responsible disposal options
  8. Encouraging colleagues to follow supplies procedures willingly
  9. Personal action plan for improving supplies control at work

Ready to book?

Inventory and Office Supplies Control

Next session: 7 - 11 December 2026, Barcelona

Course FAQs

Questions about this course

What participants and training managers usually ask before booking Inventory and Office Supplies Control. Can't find your answer?

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What does Inventory and Office Supplies Control (AS-038) cover?

This course covers Administration and Secretarial through a structured five-day outline focused on practical application, discussion, and implementation planning.

When is the next available session?

The next scheduled session starts on 21 - 25 December 2026. See the course schedules section for the available dates and delivery formats.

Who should attend this course?

Office managers and office coordinators, Administrative officers responsible for stationery and consumables, Facilities and general services staff

Is bilingual course delivery available?

Yes. All course materials and presentations are provided in English, while bilingual explanation and discussion support may be available depending on the selected location and trainer availability. For example, when attending a course in Istanbul, you may request a Turkish-speaking trainer to explain the English course content in Turkish. Arabic explanation support may also be requested at this location. Other languages are available in selected cities. You can choose your preferred language support as an optional preference during registration.

How can I register for a session?

Use any Register button next to the available course dates to open the participant registration page and submit your booking request for the selected session.

Is this course available online as well as classroom-based?

Check the course schedules section for currently published classroom and Online / Live sessions.

Where are classroom sessions delivered?

Current classroom venues include London, Barcelona, Frankfurt, Rome, Vienna, Amsterdam, Cape Town, Dubai, Istanbul, Kuala lumpur, Munich, Paris.

How long is the training programme?

The programme runs for five days from 09:00 to 14:00, which gives 25 contact hours, including a daily 30-minute break (22.5 hours of instruction).