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Course AS-028

Executive Office Protocol and Visitor Management

Executive offices regularly host senior officials, board members, international delegations, investors and other importa... The outline covers Foundations of Protocol, Planning High-Level Visits, Meetings, Seating and Ho...

  • 5 daysClassroom or online
  • 49Upcoming dates
  • 12Cities
  • €1,825Fees from

Choose your format and date

  • 5 days
  • 09:00–14:00
  • Certificate of attendance

Classroom sessions

  1. 7–11 Dec 2026

    Frankfurt

    Next date
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  2. 14–18 Dec 2026

    London

    €2,915 + VAT
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  3. 21–25 Dec 2026

    Barcelona

    €2,275 + VAT
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  4. 4–8 Jan 2027

    London

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  5. 11–15 Jan 2027

    Barcelona

    €2,275 + VAT
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  6. 18–22 Jan 2027

    Frankfurt

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  7. 25–29 Jan 2027

    Vienna

    €3,425 + VAT
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  8. 1–5 Feb 2027

    Amsterdam

    €3,215 + VAT
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  9. 8–12 Feb 2027

    London

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  10. 15–19 Feb 2027

    Barcelona

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  11. 22–26 Feb 2027

    Frankfurt

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  12. 1–5 Mar 2027

    Frankfurt

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  13. 8–12 Mar 2027

    Cape Town

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  14. 15–19 Mar 2027

    London

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  15. 22–26 Mar 2027

    Barcelona

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  16. 5–9 Apr 2027

    Barcelona

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  17. 12–16 Apr 2027

    Frankfurt

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  18. 19–23 Apr 2027

    Dubai

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  19. 26–30 Apr 2027

    London

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  20. 3–7 May 2027

    London

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  21. 10–14 May 2027

    Barcelona

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  22. 17–21 May 2027

    Frankfurt

    €2,175 + VAT
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  23. 24–28 May 2027

    Geneva

    €3,315 + VAT
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  24. 7–11 Jun 2027

    Frankfurt

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  25. 14–18 Jun 2027

    London

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  26. 21–25 Jun 2027

    Barcelona

    €2,275 + VAT
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  27. 5–9 Jul 2027

    Frankfurt

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  28. 12–16 Jul 2027

    Kuala Lumpur

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  29. 19–23 Jul 2027

    London

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  30. 26–30 Jul 2027

    Barcelona

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  31. 2–6 Aug 2027

    Barcelona

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  32. 9–13 Aug 2027

    Frankfurt

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  33. 16–20 Aug 2027

    Madrid

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  34. 23–27 Aug 2027

    London

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  35. 6–10 Sep 2027

    Frankfurt

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  36. 13–17 Sep 2027

    London

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  37. 20–24 Sep 2027

    Barcelona

    €2,275 + VAT
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  38. 4–8 Oct 2027

    Paris

    €2,810 + VAT
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  39. 11–15 Oct 2027

    London

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  40. 18–22 Oct 2027

    Barcelona

    €2,275 + VAT
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  41. 25–29 Oct 2027

    Frankfurt

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  42. 1–5 Nov 2027

    Frankfurt

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  43. 8–12 Nov 2027

    Rome

    €2,830 + VAT
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  44. 15–19 Nov 2027

    London

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  45. 22–26 Nov 2027

    Barcelona

    €2,275 + VAT
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  46. 6–10 Dec 2027

    Barcelona

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  47. 13–17 Dec 2027

    Frankfurt

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  48. 20–24 Dec 2027

    Vienna

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  49. 27–31 Dec 2027

    London

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Online / Live sessions

  1. 7–11 Dec 2026

    Live virtual classroom

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  2. 14–18 Dec 2026

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  3. 21–25 Dec 2026

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  4. 4–8 Jan 2027

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  5. 11–15 Jan 2027

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  6. 18–22 Jan 2027

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  7. 25–29 Jan 2027

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  8. 1–5 Feb 2027

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  9. 8–12 Feb 2027

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  10. 15–19 Feb 2027

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  11. 22–26 Feb 2027

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  12. 1–5 Mar 2027

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  13. 8–12 Mar 2027

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  14. 15–19 Mar 2027

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  15. 22–26 Mar 2027

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  16. 5–9 Apr 2027

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  17. 12–16 Apr 2027

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  18. 19–23 Apr 2027

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  19. 26–30 Apr 2027

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  20. 3–7 May 2027

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  21. 10–14 May 2027

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  22. 17–21 May 2027

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  23. 24–28 May 2027

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  24. 7–11 Jun 2027

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  25. 14–18 Jun 2027

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  26. 21–25 Jun 2027

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  27. 5–9 Jul 2027

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  28. 12–16 Jul 2027

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  29. 19–23 Jul 2027

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  30. 26–30 Jul 2027

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  31. 2–6 Aug 2027

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  32. 9–13 Aug 2027

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  33. 16–20 Aug 2027

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  34. 23–27 Aug 2027

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  35. 6–10 Sep 2027

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  36. 13–17 Sep 2027

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  37. 20–24 Sep 2027

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  38. 4–8 Oct 2027

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  39. 11–15 Oct 2027

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  40. 18–22 Oct 2027

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  41. 25–29 Oct 2027

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  42. 1–5 Nov 2027

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  43. 8–12 Nov 2027

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  44. 15–19 Nov 2027

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  45. 22–26 Nov 2027

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  46. 6–10 Dec 2027

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  47. 13–17 Dec 2027

    Live virtual classroom

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  48. 20–24 Dec 2027

    Live virtual classroom

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  49. 27–31 Dec 2027

    Live virtual classroom

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Introduction

Course overview

Executive offices regularly host senior officials, board members, international delegations, investors and other important guests. The way these visitors are received, accommodated and supported reflects directly on the leadership and the organisation.

This Executive Office Protocol and Visitor Management training course equips administrative professionals with the knowledge and skills to plan and manage high-level visits with confidence. Participants learn the principles of business and official protocol, order of precedence, forms of address, seating arrangements, gift exchange, cultural considerations and meeting etiquette.

The course also covers visitor management systems, security and confidentiality, logistics for VIP visits and delegations, and how to handle last-minute changes and sensitive situations gracefully.

View full course outline

What you will achieve

Learning objectives

  • Explain the principles and purpose of business and official protocol
  • Apply correct forms of address, titles and order of precedence
  • Plan and coordinate VIP visits, delegations and executive meetings
  • Arrange seating, flags, place cards and meeting rooms appropriately
  • Manage gifts, hospitality and cultural considerations respectfully
  • Operate secure and efficient visitor management processes
  • Maintain confidentiality and discretion in the executive office
  • Handle changes, conflicts and sensitive situations professionally

Who should attend

Target audience

  • Executive assistants and executive secretaries
  • Protocol and public relations officers
  • Office managers in executive offices
  • Receptionists serving senior leadership
  • Event coordinators handling official visits
  • Government and diplomatic administrative staff
  • Administrative professionals supporting boards

Methodology

Learning approach

  • The course combines practical briefings with demonstrations, seating and precedence exercises, cultural case studies and a full simulation of planning and hosting a VIP delegation visit. Participants receive feedback on both planning documents and interpersonal conduct.

Complete course outline

Five focused days of learning and application

The timings provided are estimates and may vary depending on the number of participants and the discussions taking place during the sessions. They are indicative only and do not constitute a binding commitment.

Day 1

Foundations of Protocol

  1. Purpose of Protocol: Respect, order and smooth relationships
  2. Business Versus Official Protocol: Key differences
  3. Order of Precedence: Principles and practical application
  4. Coffee break
  5. Titles and Forms of Address: Written and spoken conventions
  6. The Executive Office Image: Professional standards and conduct
  7. Protocol Mistakes and Their Consequences
  8. Exercise: Preparing a precedence list for a mixed delegation

Day 2

Planning High-Level Visits

  1. Visit Planning Process: Objectives, programme and responsibilities
  2. Briefing Notes: Visitor profiles and key messages
  3. Logistics: Travel, accommodation, transport and accompanying staff
  4. Meeting Rooms and Equipment: Preparation checklists
  5. Coffee break
  6. Meeting Rooms and Equipment: Preparation checklists (continued)
  7. Coordination with Security and Reception Teams
  8. Contingency Planning: Delays, cancellations and changes
  9. Workshop: Building a complete visit programme

Day 3

Meetings, Seating and Hospitality

  1. Seating Plans: Meetings, conferences and formal dinners
  2. Flags, Place Cards and Name Badges: Correct arrangements
  3. Hospitality Standards: Refreshments, meals and dietary needs
  4. Gift Exchange: Selection, presentation and policy compliance
  5. Coffee break
  6. Gift Exchange: Selection, presentation and policy compliance (continued)
  7. Photography and Media: Managing public moments
  8. Interpreters and Multilingual Meetings
  9. Practical Exercise: Seating plan for a formal dinner

Day 4

Cultural Awareness and Etiquette

  1. Cultural Dimensions: Communication, hierarchy and time
  2. Regional Etiquette: Greetings, dress and hospitality customs
  3. Religious and Dietary Considerations
  4. Non-Verbal Communication Across Cultures
  5. Coffee break
  6. Avoiding Offence: Sensitive topics and behaviours
  7. Building Rapport with International Visitors
  8. Case Study: Recovering from a cultural misunderstanding

Day 5

Visitor Management and Discretion

  1. Visitor Management Systems: Registration, badges and records
  2. Security and Access Control for Senior Leaders
  3. Confidentiality: Handling information, documents and conversations
  4. Managing Unexpected Visitors and Difficult Situations
  5. Coffee break
  6. Post-Visit Follow-Up: Thank-you letters and action points
  7. Personal Action Plan: Strengthening protocol practice
  8. Simulation: Hosting a VIP delegation from arrival to departure

Ready to book?

Executive Office Protocol and Visitor Management

Next session: 7 - 11 December 2026, Frankfurt

Course FAQs

Questions about this course

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What does Executive Office Protocol and Visitor Management (AS-028) cover?

This course covers Administration and Secretarial through a structured five-day outline focused on practical application, discussion, and implementation planning.

When is the next available session?

The next scheduled session starts on 14 - 18 December 2026. See the course schedules section for the available dates and delivery formats.

Who should attend this course?

Executive assistants and executive secretaries, Protocol and public relations officers, Office managers in executive offices

Is bilingual course delivery available?

Yes. All course materials and presentations are provided in English, while bilingual explanation and discussion support may be available depending on the selected location and trainer availability. For example, when attending a course in Istanbul, you may request a Turkish-speaking trainer to explain the English course content in Turkish. Arabic explanation support may also be requested at this location. Other languages are available in selected cities. You can choose your preferred language support as an optional preference during registration.

How can I register for a session?

Use any Register button next to the available course dates to open the participant registration page and submit your booking request for the selected session.

Is this course available online as well as classroom-based?

Check the course schedules section for currently published classroom and Online / Live sessions.

Where are classroom sessions delivered?

Current classroom venues include London, Barcelona, Frankfurt, Vienna, Amsterdam, Cape Town, Dubai, Geneva, Kuala lumpur, Madrid, Paris, Rome.

How long is the training programme?

The programme runs for five days from 09:00 to 14:00, which gives 25 contact hours, including a daily 30-minute break (22.5 hours of instruction).