Global Learning for Operational Leaders
Classroom
14 sessions
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Online / Live
14 sessions
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Introduction
Course overview
Managing an executive's diary is one of an assistant's most valuable and complex responsibilities. A well-managed diary protects strategic time and reduces stress for both executive and assistant.
This Aractech course covers understanding executive priorities, diary principles, scheduling rules, managing requests, meeting preparation, time blocking, managing multiple diaries, tools and the assistant's own time management. Participants redesign a sample diary.
What you will achieve
Learning objectives
- Align diary management with executive priorities
- Apply scheduling principles and rules
- Manage meeting requests and conflicts
- Protect time for strategic work
- Manage multiple diaries efficiently
- Manage your own time and workload
Who should attend
Target audience
- Executive assistants
- Personal assistants
- Office managers
- Team assistants
- Chiefs of staff
- Administrative coordinators
Methodology
Learning approach
- Practical exercises
- Diary redesign workshop
- Case studies
- Tools demonstrations
- Group discussions
Complete course outline
Five focused days of learning and application
The timings provided are estimates and may vary depending on the number of participants and the discussions taking place during the sessions. They are indicative only and do not constitute a binding commitment.
Day 1
Executive Priorities
- Understanding priorities
- Working agreements
- Communication preferences
- Coffee break
- Communication preferences (continued)
- Boundaries
- Exercise: Priority mapping
Day 2
Diary Principles
- Scheduling rules
- Time blocking
- Buffers
- Coffee break
- Buffers (continued)
- Travel time
- Workshop: Diary redesign
Day 3
Managing Requests
- Request handling
- Saying no politely
- Conflicts
- Coffee break
- Conflicts (continued)
- Rescheduling
- Role play: Handling requests
Day 4
Meetings and Tools
- Meeting preparation
- Multiple diaries
- Calendar tools
- Coffee break
- Calendar tools (continued)
- Automation
- Exercise: Tool setup
Day 5
Your Own Time
- Personal productivity
- Prioritisation
- Interruptions
- Coffee break
- Interruptions (continued)
- Stress
- Capstone: Diary management plan
FAQ
Frequently asked questions
What does Diary and Time Management for Executive Assistants (AS-014) cover?
This course covers Administration and Secretarial through a structured five-day outline focused on practical application, discussion, and implementation planning.
When is the next available session?
The next scheduled session starts on 9 - 13 November 2026. See the course schedules section for the available dates and delivery formats.
Who should attend this course?
Executive assistants, Personal assistants, Office managers
Is bilingual course delivery available?
Yes. All course materials and presentations are provided in English, while bilingual explanation and discussion support may be available depending on the selected location and trainer availability. For example, when attending a course in Istanbul, you may request a Turkish-speaking trainer to explain the English course content in Turkish. Arabic explanation support may also be requested at this location. Other languages are available in selected cities. You can choose your preferred language support as an optional preference during registration.
How can I register for a session?
Use any Register button next to the available course dates to open the participant registration page and submit your booking request for the selected session.
Is this course available online as well as classroom-based?
Check the course schedules section for currently published classroom and Online / Live sessions.
Where are classroom sessions delivered?
Current classroom venues include London, Istanbul, Barcelona, Rome, Munich, Amsterdam.
How long is the training programme?
The programme runs for five days from 09:00 to 14:00, which gives 25 contact hours, including a daily 30-minute break (22.5 hours of instruction).
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Choose an available date and venue, add your participants, and we will email a formal quotation for Diary and Time Management for Executive Assistants to your business address.