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Course AS-026

Customer Service Excellence for Administrative Staff

Administrative staff are often the first point of contact for customers, visitors, suppliers and colleagues. The outline covers The Service Mindset, Communicating Professionally, Handling Requests Efficiently, and Diffic...

  • 5 daysClassroom or online
  • 49Upcoming dates
  • 12Cities
  • €1,825Fees from

Choose your format and date

  • 5 days
  • 09:00–14:00
  • Certificate of attendance

Classroom sessions

  1. 7–11 Dec 2026

    Barcelona

    Next date
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  2. 14–18 Dec 2026

    Frankfurt

    €2,175 + VAT
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  3. 21–25 Dec 2026

    London

    €2,915 + VAT
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  4. 4–8 Jan 2027

    Frankfurt

    €2,175 + VAT
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  5. 11–15 Jan 2027

    Paris

    €2,810 + VAT
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  6. 18–22 Jan 2027

    London

    €2,915 + VAT
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  7. 25–29 Jan 2027

    Barcelona

    €2,275 + VAT
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  8. 1–5 Feb 2027

    Barcelona

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  9. 8–12 Feb 2027

    Frankfurt

    €2,175 + VAT
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  10. 15–19 Feb 2027

    Rome

    €2,830 + VAT
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  11. 22–26 Feb 2027

    London

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  12. 1–5 Mar 2027

    London

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  13. 8–12 Mar 2027

    Barcelona

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  14. 15–19 Mar 2027

    Frankfurt

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  15. 22–26 Mar 2027

    Vienna

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  16. 5–9 Apr 2027

    Amsterdam

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  17. 12–16 Apr 2027

    London

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  18. 19–23 Apr 2027

    Barcelona

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  19. 26–30 Apr 2027

    Frankfurt

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  20. 3–7 May 2027

    Frankfurt

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  21. 10–14 May 2027

    Cape Town

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  22. 17–21 May 2027

    London

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  23. 24–28 May 2027

    Barcelona

    €2,275 + VAT
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  24. 7–11 Jun 2027

    Barcelona

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  25. 14–18 Jun 2027

    Frankfurt

    €2,175 + VAT
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  26. 21–25 Jun 2027

    London

    €2,915 + VAT
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  27. 5–9 Jul 2027

    London

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  28. 12–16 Jul 2027

    Barcelona

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  29. 19–23 Jul 2027

    Frankfurt

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  30. 26–30 Jul 2027

    Geneva

    €3,315 + VAT
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  31. 2–6 Aug 2027

    Istanbul

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  32. 9–13 Aug 2027

    London

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  33. 16–20 Aug 2027

    Barcelona

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  34. 23–27 Aug 2027

    Frankfurt

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  35. 6–10 Sep 2027

    Barcelona

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  36. 13–17 Sep 2027

    Frankfurt

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  37. 20–24 Sep 2027

    London

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  38. 4–8 Oct 2027

    Barcelona

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  39. 11–15 Oct 2027

    Frankfurt

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  40. 18–22 Oct 2027

    Madrid

    €3,400 + VAT
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  41. 25–29 Oct 2027

    London

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  42. 1–5 Nov 2027

    London

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  43. 8–12 Nov 2027

    Barcelona

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  44. 15–19 Nov 2027

    Frankfurt

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  45. 22–26 Nov 2027

    Munich

    €2,425 + VAT
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  46. 6–10 Dec 2027

    Paris

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  47. 13–17 Dec 2027

    London

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  48. 20–24 Dec 2027

    Barcelona

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  49. 27–31 Dec 2027

    Frankfurt

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Online / Live sessions

  1. 7–11 Dec 2026

    Live virtual classroom

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  2. 14–18 Dec 2026

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  3. 21–25 Dec 2026

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  4. 4–8 Jan 2027

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  5. 11–15 Jan 2027

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  6. 18–22 Jan 2027

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  7. 25–29 Jan 2027

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  8. 1–5 Feb 2027

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  9. 8–12 Feb 2027

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  10. 15–19 Feb 2027

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  11. 22–26 Feb 2027

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  12. 1–5 Mar 2027

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  13. 8–12 Mar 2027

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  14. 15–19 Mar 2027

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  15. 22–26 Mar 2027

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  16. 5–9 Apr 2027

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  17. 12–16 Apr 2027

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  18. 19–23 Apr 2027

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  19. 26–30 Apr 2027

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  20. 3–7 May 2027

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  21. 10–14 May 2027

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  22. 17–21 May 2027

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  23. 24–28 May 2027

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  24. 7–11 Jun 2027

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  25. 14–18 Jun 2027

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  26. 21–25 Jun 2027

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  27. 5–9 Jul 2027

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  28. 12–16 Jul 2027

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  29. 19–23 Jul 2027

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  30. 26–30 Jul 2027

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  31. 2–6 Aug 2027

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  32. 9–13 Aug 2027

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  33. 16–20 Aug 2027

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  34. 23–27 Aug 2027

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  35. 6–10 Sep 2027

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  36. 13–17 Sep 2027

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  37. 20–24 Sep 2027

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  38. 4–8 Oct 2027

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  39. 11–15 Oct 2027

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  40. 18–22 Oct 2027

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  41. 25–29 Oct 2027

    Live virtual classroom

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  42. 1–5 Nov 2027

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  43. 8–12 Nov 2027

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  44. 15–19 Nov 2027

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  45. 22–26 Nov 2027

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  46. 6–10 Dec 2027

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  47. 13–17 Dec 2027

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  48. 20–24 Dec 2027

    Live virtual classroom

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  49. 27–31 Dec 2027

    Live virtual classroom

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Introduction

Course overview

Administrative staff are often the first point of contact for customers, visitors, suppliers and colleagues. The way they answer a call, reply to an email or handle a request shapes how people see the whole organisation.

This Customer Service Excellence for Administrative Staff training course develops the attitudes, communication skills and practical techniques needed to deliver consistently professional service. Participants learn how to understand customer expectations, communicate clearly in person, by phone and in writing, handle requests efficiently, manage difficult situations calmly and turn complaints into opportunities to build trust.

The course also covers internal customer service, service standards, follow-up and the personal resilience needed to maintain high service quality under pressure.

View full course outline

What you will achieve

Learning objectives

  • Explain the impact of administrative service on customer and organisational reputation
  • Identify the expectations of external and internal customers
  • Communicate professionally in person, by telephone and in writing
  • Handle requests and enquiries accurately, efficiently and with appropriate follow-up
  • Manage difficult customers and emotional situations calmly
  • Resolve complaints using a structured recovery approach
  • Apply service standards and contribute to service improvement
  • Maintain personal resilience and a positive service attitude

Who should attend

Target audience

  • Administrative assistants and officers
  • Receptionists and front office staff
  • Secretaries and personal assistants
  • Customer-facing support staff
  • Office coordinators and service desk staff
  • Team leaders of administrative teams
  • Public sector service counter staff

Methodology

Learning approach

  • The course is highly interactive, using role-plays, call and email simulations, video examples, group discussions and service scenario exercises. Participants practise realistic situations from their own workplaces and receive constructive feedback from peers and the trainer.

Complete course outline

Five focused days of learning and application

The timings provided are estimates and may vary depending on the number of participants and the discussions taking place during the sessions. They are indicative only and do not constitute a binding commitment.

Day 1

The Service Mindset

  1. Why Service Matters: The link between administration and reputation
  2. External and Internal Customers: Understanding who you serve
  3. Customer Expectations: Reliability, responsiveness, courtesy and competence
  4. Moments of Truth: Small interactions that shape impressions
  5. Coffee break
  6. Moments of Truth: Small interactions that shape impressions (continued)
  7. Personal Service Attitude: Ownership and willingness to help
  8. Self-Assessment: Current service strengths and gaps
  9. Group Activity: Mapping key service touchpoints in participants' roles

Day 2

Communicating Professionally

  1. Face-to-Face Service: Greeting, body language and active listening
  2. Telephone Excellence: Answering, transferring, holding and message taking
  3. Written Service: Clear, courteous and helpful emails
  4. Questioning Skills: Understanding the real request
  5. Coffee break
  6. Questioning Skills: Understanding the real request (continued)
  7. Positive Language: Saying no without damaging relationships
  8. Cultural Awareness in Customer Interactions
  9. Practice Session: Telephone and email service simulations

Day 3

Handling Requests Efficiently

  1. Request Management: Logging, prioritising and tracking
  2. Setting Realistic Expectations: Timelines and commitments
  3. Following Up: Closing the loop with customers
  4. Working Across Departments: Coordinating responses
  5. Coffee break
  6. Working Across Departments: Coordinating responses (continued)
  7. Using Templates and Knowledge Bases to Improve Consistency
  8. Data Accuracy and Confidentiality in Service Work
  9. Workshop: Designing a simple request tracking process

Day 4

Difficult Situations and Complaints

  1. Understanding Customer Frustration: Causes and triggers
  2. Staying Calm Under Pressure: Emotional self-management techniques
  3. De-escalation Skills: Acknowledging, empathising and redirecting
  4. Complaint Recovery Process: Listen, apologise, solve and follow up
  5. Coffee break
  6. Complaint Recovery Process: Listen, apologise, solve and follow up (continued)
  7. Handling Abusive Behaviour: Boundaries and escalation
  8. Learning from Complaints: Identifying root causes
  9. Role-Play: Managing an angry visitor and a written complaint

Day 5

Sustaining Service Excellence

  1. Service Standards: Defining and applying clear expectations
  2. Measuring Service: Feedback, response times and satisfaction indicators
  3. Teamwork in Service: Supporting colleagues during busy periods
  4. Personal Resilience: Managing stress and maintaining energy
  5. Coffee break
  6. Personal Resilience: Managing stress and maintaining energy (continued)
  7. Continuous Improvement: Suggesting better ways of working
  8. Personal Service Charter: Commitments for the workplace
  9. Final Assessment: Service scenarios and peer feedback

Ready to book?

Customer Service Excellence for Administrative Staff

Next session: 7 - 11 December 2026, Barcelona

Course FAQs

Questions about this course

What participants and training managers usually ask before booking Customer Service Excellence for Administrative Staff. Can't find your answer?

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What does Customer Service Excellence for Administrative Staff (AS-026) cover?

This course covers Administration and Secretarial through a structured five-day outline focused on practical application, discussion, and implementation planning.

When is the next available session?

The next scheduled session starts on 21 - 25 December 2026. See the course schedules section for the available dates and delivery formats.

Who should attend this course?

Administrative assistants and officers, Receptionists and front office staff, Secretaries and personal assistants

Is bilingual course delivery available?

Yes. All course materials and presentations are provided in English, while bilingual explanation and discussion support may be available depending on the selected location and trainer availability. For example, when attending a course in Istanbul, you may request a Turkish-speaking trainer to explain the English course content in Turkish. Arabic explanation support may also be requested at this location. Other languages are available in selected cities. You can choose your preferred language support as an optional preference during registration.

How can I register for a session?

Use any Register button next to the available course dates to open the participant registration page and submit your booking request for the selected session.

Is this course available online as well as classroom-based?

Check the course schedules section for currently published classroom and Online / Live sessions.

Where are classroom sessions delivered?

Current classroom venues include London, Barcelona, Frankfurt, Paris, Rome, Vienna, Amsterdam, Cape Town, Geneva, Istanbul, Madrid, Munich.

How long is the training programme?

The programme runs for five days from 09:00 to 14:00, which gives 25 contact hours, including a daily 30-minute break (22.5 hours of instruction).