Five-day professional programmes in 14 citiesClassroom, online and in-house info@aractech.com +31 85 7444446

Course BCCM-034

Major Event Contingency Planning

Conferences, concerts, sporting fixtures, exhibitions, festivals and national celebrations bring large numbers of people... The outline covers The Risk Profile of Major Events, Risk Assessment and Contingency Plans, Crow...

  • 5 daysClassroom or online
  • 49Upcoming dates
  • 12Cities
  • €1,825Fees from

Choose your format and date

  • 5 days
  • 09:00–14:00
  • Certificate of attendance

Classroom sessions

  1. 7–11 Dec 2026

    London

    Next date
    €2,915 + VAT
    Register
  2. 14–18 Dec 2026

    Barcelona

    €2,275 + VAT
    Register
  3. 21–25 Dec 2026

    Frankfurt

    €2,175 + VAT
    Register
  4. 4–8 Jan 2027

    Paris

    €2,810 + VAT
    Register
  5. 11–15 Jan 2027

    London

    €2,915 + VAT
    Register
  6. 18–22 Jan 2027

    Barcelona

    €2,275 + VAT
    Register
  7. 25–29 Jan 2027

    Frankfurt

    €2,175 + VAT
    Register
  8. 1–5 Feb 2027

    Frankfurt

    €2,175 + VAT
    Register
  9. 8–12 Feb 2027

    Rome

    €2,830 + VAT
    Register
  10. 15–19 Feb 2027

    London

    €2,915 + VAT
    Register
  11. 22–26 Feb 2027

    Barcelona

    €2,275 + VAT
    Register
  12. 1–5 Mar 2027

    Barcelona

    €2,275 + VAT
    Register
  13. 8–12 Mar 2027

    Frankfurt

    €2,175 + VAT
    Register
  14. 15–19 Mar 2027

    Vienna

    €3,425 + VAT
    Register
  15. 22–26 Mar 2027

    London

    €2,915 + VAT
    Register
  16. 5–9 Apr 2027

    London

    €2,915 + VAT
    Register
  17. 12–16 Apr 2027

    Barcelona

    €2,275 + VAT
    Register
  18. 19–23 Apr 2027

    Frankfurt

    €2,175 + VAT
    Register
  19. 26–30 Apr 2027

    Amsterdam

    €3,215 + VAT
    Register
  20. 3–7 May 2027

    Cape Town

    Lowest fee
    €1,825 + VAT
    Register
  21. 10–14 May 2027

    London

    €2,915 + VAT
    Register
  22. 17–21 May 2027

    Barcelona

    €2,275 + VAT
    Register
  23. 24–28 May 2027

    Frankfurt

    €2,175 + VAT
    Register
  24. 7–11 Jun 2027

    London

    €2,915 + VAT
    Register
  25. 14–18 Jun 2027

    Barcelona

    €2,275 + VAT
    Register
  26. 21–25 Jun 2027

    Frankfurt

    €2,175 + VAT
    Register
  27. 5–9 Jul 2027

    Barcelona

    €2,275 + VAT
    Register
  28. 12–16 Jul 2027

    Frankfurt

    €2,175 + VAT
    Register
  29. 19–23 Jul 2027

    Geneva

    €3,315 + VAT
    Register
  30. 26–30 Jul 2027

    London

    €2,915 + VAT
    Register
  31. 2–6 Aug 2027

    London

    €2,915 + VAT
    Register
  32. 9–13 Aug 2027

    Barcelona

    €2,275 + VAT
    Register
  33. 16–20 Aug 2027

    Frankfurt

    €2,175 + VAT
    Register
  34. 23–27 Aug 2027

    Istanbul

    €2,825 + VAT
    Register
  35. 6–10 Sep 2027

    London

    €2,915 + VAT
    Register
  36. 13–17 Sep 2027

    Barcelona

    €2,275 + VAT
    Register
  37. 20–24 Sep 2027

    Frankfurt

    €2,175 + VAT
    Register
  38. 4–8 Oct 2027

    Frankfurt

    €2,175 + VAT
    Register
  39. 11–15 Oct 2027

    Madrid

    €3,400 + VAT
    Register
  40. 18–22 Oct 2027

    London

    €2,915 + VAT
    Register
  41. 25–29 Oct 2027

    Barcelona

    €2,275 + VAT
    Register
  42. 1–5 Nov 2027

    Barcelona

    €2,275 + VAT
    Register
  43. 8–12 Nov 2027

    Frankfurt

    €2,175 + VAT
    Register
  44. 15–19 Nov 2027

    Munich

    €2,425 + VAT
    Register
  45. 22–26 Nov 2027

    London

    €2,915 + VAT
    Register
  46. 6–10 Dec 2027

    London

    €2,915 + VAT
    Register
  47. 13–17 Dec 2027

    Barcelona

    €2,275 + VAT
    Register
  48. 20–24 Dec 2027

    Frankfurt

    €2,175 + VAT
    Register
  49. 27–31 Dec 2027

    Paris

    €2,810 + VAT
    Register

Online / Live sessions

  1. 7–11 Dec 2026

    Live virtual classroom

    Next date
    €1,625 + VAT
    Register
  2. 14–18 Dec 2026

    Live virtual classroom

    €1,625 + VAT
    Register
  3. 21–25 Dec 2026

    Live virtual classroom

    €1,625 + VAT
    Register
  4. 4–8 Jan 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  5. 11–15 Jan 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  6. 18–22 Jan 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  7. 25–29 Jan 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  8. 1–5 Feb 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  9. 8–12 Feb 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  10. 15–19 Feb 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  11. 22–26 Feb 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  12. 1–5 Mar 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  13. 8–12 Mar 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  14. 15–19 Mar 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  15. 22–26 Mar 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  16. 5–9 Apr 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  17. 12–16 Apr 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  18. 19–23 Apr 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  19. 26–30 Apr 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  20. 3–7 May 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  21. 10–14 May 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  22. 17–21 May 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  23. 24–28 May 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  24. 7–11 Jun 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  25. 14–18 Jun 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  26. 21–25 Jun 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  27. 5–9 Jul 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  28. 12–16 Jul 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  29. 19–23 Jul 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  30. 26–30 Jul 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  31. 2–6 Aug 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  32. 9–13 Aug 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  33. 16–20 Aug 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  34. 23–27 Aug 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  35. 6–10 Sep 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  36. 13–17 Sep 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  37. 20–24 Sep 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  38. 4–8 Oct 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  39. 11–15 Oct 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  40. 18–22 Oct 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  41. 25–29 Oct 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  42. 1–5 Nov 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  43. 8–12 Nov 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  44. 15–19 Nov 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  45. 22–26 Nov 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  46. 6–10 Dec 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  47. 13–17 Dec 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  48. 20–24 Dec 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  49. 27–31 Dec 2027

    Live virtual classroom

    €1,625 + VAT
    Register

Introduction

Course overview

Conferences, concerts, sporting fixtures, exhibitions, festivals and national celebrations bring large numbers of people together in a limited space and time. Organisers must be ready for crowd incidents, severe weather, medical emergencies, security threats, power failures and the cancellation of key elements, all under the watchful eye of the public and media.

This Major Event Contingency Planning training course provides a structured approach to planning for the unexpected at events of every size. Participants learn how to assess event risks, design contingency plans and decision triggers, plan crowd safety and emergency procedures, organise event control rooms, coordinate with authorities and communicate with attendees during incidents.

The course draws on lessons from real events and gives participants practical templates for contingency planning, event control and post-event review.

View full course outline

What you will achieve

Learning objectives

  • Explain the risk profile and stakeholders of major events
  • Conduct an event risk assessment covering people, venue and programme
  • Develop contingency plans with clear triggers and decision points
  • Plan crowd safety, ingress, egress and emergency evacuation
  • Organise an event control room and command structure
  • Coordinate with police, fire, medical and local authorities
  • Communicate with attendees and the public during incidents
  • Manage cancellation, postponement and post-event recovery

Who should attend

Target audience

  • Event managers and organisers
  • Venue operations and safety managers
  • Security and crowd management professionals
  • Emergency planners in local authorities
  • Business continuity professionals supporting events
  • Sponsors and corporate event coordinators

Methodology

Learning approach

  • The course uses real event case studies, venue plans and planning templates. Participants assess risks for a case study event, design contingency triggers, plan crowd movements and run an event control room simulation with escalating incidents. Discussion covers lessons from both well-managed and poorly managed events.

Complete course outline

Five focused days of learning and application

The timings provided are estimates and may vary depending on the number of participants and the discussions taking place during the sessions. They are indicative only and do not constitute a binding commitment.

Day 1

The Risk Profile of Major Events

  1. Types of major events and their particular risks
  2. Stakeholders: organisers, venues, authorities and attendees
  3. Legal responsibilities and licensing requirements in overview
  4. Lessons from crowd disasters and event failures
  5. Coffee break
  6. Lessons from crowd disasters and event failures (continued)
  7. Event planning timelines and safety documentation
  8. The role of contingency planning in event success
  9. Exercise: identifying risks for a case study event

Day 2

Risk Assessment and Contingency Plans

  1. Structured risk assessment for venue, crowd and programme
  2. Weather, power, transport and supplier risks at events
  3. Security threats and protective security measures
  4. Writing contingency plans with clear decision triggers
  5. Coffee break
  6. Writing contingency plans with clear decision triggers (continued)
  7. Show stop, delay and cancellation procedures
  8. Medical and welfare provision planning
  9. Workshop: designing contingency triggers and actions

Day 3

Crowd Safety and Emergency Procedures

  1. Crowd dynamics, density and movement principles
  2. Planning ingress, circulation and egress routes
  3. Stewarding and crowd management team deployment
  4. Evacuation, partial evacuation and shelter options
  5. Coffee break
  6. Evacuation, partial evacuation and shelter options (continued)
  7. Lost children, vulnerable people and accessibility needs
  8. Fire, structural and temporary infrastructure safety
  9. Exercise: planning crowd flows for a large venue

Day 4

Event Control and Coordination

  1. Event control room layout, roles and equipment
  2. Command structures for event incidents
  3. Radio procedures and incident logging
  4. Joint working with police, fire and ambulance services
  5. Coffee break
  6. Joint working with police, fire and ambulance services (continued)
  7. Safety advisory groups and pre-event approvals
  8. Information sharing with transport and local authorities
  9. Simulation: running an event control room

Day 5

Communication, Recovery and Review

  1. Public address messages and attendee communication
  2. Social media monitoring and messaging during events
  3. Media handling when incidents occur at events
  4. Managing cancellation, refunds and reputation
  5. Coffee break
  6. Managing cancellation, refunds and reputation (continued)
  7. Post-event debriefs and lessons learned
  8. Building contingency capability for future events
  9. Personal action plan for event contingency planning

Ready to book?

Major Event Contingency Planning

Next session: 7 - 11 December 2026, London

Course FAQs

Questions about this course

What participants and training managers usually ask before booking Major Event Contingency Planning. Can't find your answer?

WhatsApp
What does Major Event Contingency Planning (BCCM-034) cover?

This course covers Business Continuity and Crisis Management through a structured five-day outline focused on practical application, discussion, and implementation planning.

When is the next available session?

The next scheduled session starts on 7 - 11 December 2026. See the course schedules section for the available dates and delivery formats.

Who should attend this course?

Event managers and organisers, Venue operations and safety managers, Security and crowd management professionals

Is bilingual course delivery available?

Yes. All course materials and presentations are provided in English, while bilingual explanation and discussion support may be available depending on the selected location and trainer availability. For example, when attending a course in Istanbul, you may request a Turkish-speaking trainer to explain the English course content in Turkish. Arabic explanation support may also be requested at this location. Other languages are available in selected cities. You can choose your preferred language support as an optional preference during registration.

How can I register for a session?

Use any Register button next to the available course dates to open the participant registration page and submit your booking request for the selected session.

Is this course available online as well as classroom-based?

Check the course schedules section for currently published classroom and Online / Live sessions.

Where are classroom sessions delivered?

Current classroom venues include London, Barcelona, Frankfurt, Paris, Rome, Vienna, Amsterdam, Cape Town, Geneva, Istanbul, Madrid, Munich.

How long is the training programme?

The programme runs for five days from 09:00 to 14:00, which gives 25 contact hours, including a daily 30-minute break (22.5 hours of instruction).