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Course PSCM-041

Total Cost of Ownership and Should-Cost Analysis in Procurement

The lowest purchase price is rarely the lowest cost. Installation, energy, maintenance, spare parts, downtime, training, logistics, quality... The outline covers Beyond Price: The Economics of Buying, Building Total Cost...

  • 5 daysClassroom or online
  • 49Upcoming dates
  • 12Cities
  • €2,175Fees from

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  • 5 days
  • 09:00–14:00
  • Certificate of attendance

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Introduction

Course overview

The lowest purchase price is rarely the lowest cost. Installation, energy, maintenance, spare parts, downtime, training, logistics, quality failures and disposal can cost far more than the original invoice. At the same time, buyers who do not understand what a product or service should cost to make and deliver negotiate from a position of weakness.

This training course equips procurement and supply chain professionals with two powerful analytical tools. Total Cost of Ownership (TCO) analysis captures all costs across the life of an acquisition so that sourcing decisions reflect true value. Should-cost analysis builds a fact-based estimate of a supplier's costs, giving buyers a strong foundation for target setting, negotiation and supplier development.

Through practical spreadsheet-based exercises, participants learn to build cost models, gather and validate data, handle uncertainty, compare competing offers and present their findings convincingly to budget holders and senior management.

View full course outline

What you will achieve

Learning objectives

  • Explain the limitations of price-based purchasing and the value of whole-life cost thinking
  • Identify and structure all relevant acquisition, operating, risk and end-of-life costs
  • Build Total Cost of Ownership models to compare suppliers, products and sourcing options
  • Develop should-cost models from materials, labour, overheads, logistics and margin
  • Use cost drivers, indices and benchmarks to validate supplier pricing
  • Apply sensitivity and scenario analysis to manage uncertainty in cost estimates
  • Use cost analysis to set negotiation targets and strengthen supplier conversations
  • Present cost findings clearly to stakeholders and embed cost analysis in sourcing processes

Who should attend

Target audience

  • Procurement managers, category managers and senior buyers
  • Purchasing officers and sourcing specialists
  • Contract and supplier relationship managers
  • Cost engineers and cost estimators
  • Finance and budget professionals supporting procurement decisions
  • Engineering, maintenance and operations managers who specify equipment
  • Supply chain managers seeking stronger commercial skills

Methodology

Learning approach

  • The course is built around hands-on analytical work. Participants use spreadsheet templates to build TCO and should-cost models step by step, working on realistic cases covering equipment, components and services. Short briefings, worked examples, group exercises, negotiation role-plays and presentations of findings ensure that every technique can be applied immediately at work.

Complete course outline

Five focused days of learning and application

The timings provided are estimates and may vary depending on the number of participants and the discussions taking place during the sessions. They are indicative only and do not constitute a binding commitment.

Day 1

Beyond Price: The Economics of Buying

  1. Price, Cost and Value: Why the cheapest offer is often the most expensive decision
  2. Cost Analysis in the Sourcing Process: Where TCO and should-cost add value
  3. Cost Structures: Fixed and variable costs, direct and indirect costs, and economies of scale
  4. Understanding Supplier Economics: How suppliers build prices and where margins sit
  5. Coffee break
  6. Understanding Supplier Economics: How suppliers build prices and where margins sit (continued)
  7. Data Sources: Internal records, supplier data, market indices and industry benchmarks
  8. Spreadsheet Foundations: Structuring transparent and auditable cost models
  9. Case Study: Comparing two equipment offers where the lower price produced higher lifetime cost

Day 2

Building Total Cost of Ownership Models

  1. TCO Cost Categories: Acquisition, ownership, operation, risk and end-of-life costs
  2. Hidden Costs: Installation, training, downtime, quality failures, inventory and administration
  3. Time Value of Money: Discounting, net present value and life-cycle comparison
  4. Services and Software TCO: Licences, subscriptions, support, integration and exit costs
  5. Coffee break
  6. Services and Software TCO: Licences, subscriptions, support, integration and exit costs (continued)
  7. Sustainability Costs: Energy, emissions, waste and disposal in whole-life decisions
  8. Using TCO in Evaluation Criteria: Integrating whole-life cost into tender evaluation
  9. Workshop: Building a TCO model to compare three competing supplier offers

Day 3

Should-Cost Analysis

  1. Purpose of Should-Cost: Fact-based estimates of what an item or service ought to cost
  2. Breaking Down the Product: Bills of materials, specifications and process steps
  3. Material and Labour Costing: Quantities, scrap rates, wage rates and productivity
  4. Overheads, Logistics and Margin: Reasonable allowances and industry norms
  5. Coffee break
  6. Overheads, Logistics and Margin: Reasonable allowances and industry norms (continued)
  7. Service Should-Cost: Modelling labour-based and outcome-based services
  8. Validating the Model: Cross-checking with benchmarks, experts and supplier information
  9. Practical Exercise: Developing a should-cost model for a fabricated component

Day 4

Managing Uncertainty and Negotiating with Cost Data

  1. Cost Drivers and Indices: Linking prices to commodities, currencies and labour markets
  2. Sensitivity Analysis: Identifying which assumptions matter most
  3. Scenario Planning: Best case, expected case and worst case cost outcomes
  4. Price Adjustment Mechanisms: Index-linked clauses and cost-sharing arrangements
  5. Coffee break
  6. Price Adjustment Mechanisms: Index-linked clauses and cost-sharing arrangements (continued)
  7. Setting Negotiation Targets: Using cost models to define opening positions and walk-away points
  8. Fact-Based Negotiation: Discussing cost elements with suppliers constructively
  9. Role-Play: Negotiating a price increase request using should-cost evidence

Day 5

Embedding Cost Analysis in Procurement

  1. Presenting Findings: Turning cost models into clear recommendations for decision makers
  2. Collaborating with Stakeholders: Engaging engineering, finance and operations in cost decisions
  3. Supplier Development: Using cost insights to improve supplier processes and share savings
  4. Measuring Savings: Cost avoidance, cost reduction and reporting procurement value
  5. Coffee break
  6. Building Capability: Templates, tools and training for consistent cost analysis
  7. Common Pitfalls: Over-precision, poor data quality and ignoring risk
  8. Capstone Exercise: Presenting a sourcing recommendation supported by TCO and should-cost analysis

Ready to book?

Total Cost of Ownership and Should-Cost Analysis in Procurement

Next session: 7 - 11 December 2026, London

Course FAQs

Questions about this course

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What does Total Cost of Ownership and Should-Cost Analysis in Procurement (PSCM-041) cover?

This course covers Procurement and Supply Chain Management through a structured five-day outline focused on practical application, discussion, and implementation planning.

When is the next available session?

The next scheduled session starts on 7 - 11 December 2026. See the course schedules section for the available dates and delivery formats.

Who should attend this course?

Procurement managers, category managers and senior buyers, Purchasing officers and sourcing specialists, Contract and supplier relationship managers

Is bilingual course delivery available?

Yes. All course materials and presentations are provided in English, while bilingual explanation and discussion support may be available depending on the selected location and trainer availability. For example, when attending a course in Istanbul, you may request a Turkish-speaking trainer to explain the English course content in Turkish. Arabic explanation support may also be requested at this location. Other languages are available in selected cities. You can choose your preferred language support as an optional preference during registration.

How can I register for a session?

Use any Register button next to the available course dates to open the participant registration page and submit your booking request for the selected session.

Is this course available online as well as classroom-based?

Check the course schedules section for currently published classroom and Online / Live sessions.

Where are classroom sessions delivered?

Current classroom venues include London, Barcelona, Frankfurt, Istanbul, Kuala lumpur, Madrid, Munich, Paris, Vienna, Amsterdam, Dubai, Geneva.

How long is the training programme?

The programme runs for five days from 09:00 to 14:00, which gives 25 contact hours, including a daily 30-minute break (22.5 hours of instruction).