Five-day professional programmes in 14 citiesClassroom, online and in-house info@aractech.com +31 85 7444446

Course AF-052

Zero-Based Budgeting in Practice

Traditional incremental budgeting starts from last year's figures and adds a percentage. Over time this locks in inefficient spending, hides... The outline covers Rethinking the Budget, Activity and Cost Driver Analysis,...

  • 5 daysClassroom or online
  • 49Upcoming dates
  • 12Cities
  • €1,825Fees from

Choose your format and date

  • 5 days
  • 09:00–14:00
  • Certificate of attendance

Classroom sessions

  1. 7–11 Dec 2026

    Barcelona

    Next date
    €2,275 + VAT
    Register
  2. 14–18 Dec 2026

    Frankfurt

    €2,175 + VAT
    Register
  3. 21–25 Dec 2026

    London

    €2,915 + VAT
    Register
  4. 4–8 Jan 2027

    Frankfurt

    €2,175 + VAT
    Register
  5. 11–15 Jan 2027

    Madrid

    €3,400 + VAT
    Register
  6. 18–22 Jan 2027

    London

    €2,915 + VAT
    Register
  7. 25–29 Jan 2027

    Barcelona

    €2,275 + VAT
    Register
  8. 1–5 Feb 2027

    Barcelona

    €2,275 + VAT
    Register
  9. 8–12 Feb 2027

    Frankfurt

    €2,175 + VAT
    Register
  10. 15–19 Feb 2027

    Munich

    €2,425 + VAT
    Register
  11. 22–26 Feb 2027

    London

    €2,915 + VAT
    Register
  12. 1–5 Mar 2027

    London

    €2,915 + VAT
    Register
  13. 8–12 Mar 2027

    Barcelona

    €2,275 + VAT
    Register
  14. 15–19 Mar 2027

    Frankfurt

    €2,175 + VAT
    Register
  15. 22–26 Mar 2027

    Paris

    €2,810 + VAT
    Register
  16. 5–9 Apr 2027

    Rome

    €2,830 + VAT
    Register
  17. 12–16 Apr 2027

    London

    €2,915 + VAT
    Register
  18. 19–23 Apr 2027

    Barcelona

    €2,275 + VAT
    Register
  19. 26–30 Apr 2027

    Frankfurt

    €2,175 + VAT
    Register
  20. 3–7 May 2027

    Frankfurt

    €2,175 + VAT
    Register
  21. 10–14 May 2027

    Vienna

    €3,425 + VAT
    Register
  22. 17–21 May 2027

    London

    €2,915 + VAT
    Register
  23. 24–28 May 2027

    Barcelona

    €2,275 + VAT
    Register
  24. 7–11 Jun 2027

    Barcelona

    €2,275 + VAT
    Register
  25. 14–18 Jun 2027

    Frankfurt

    €2,175 + VAT
    Register
  26. 21–25 Jun 2027

    London

    €2,915 + VAT
    Register
  27. 5–9 Jul 2027

    London

    €2,915 + VAT
    Register
  28. 12–16 Jul 2027

    Barcelona

    €2,275 + VAT
    Register
  29. 19–23 Jul 2027

    Frankfurt

    €2,175 + VAT
    Register
  30. 26–30 Jul 2027

    Cape Town

    Lowest fee
    €1,825 + VAT
    Register
  31. 2–6 Aug 2027

    Dubai

    €2,845 + VAT
    Register
  32. 9–13 Aug 2027

    London

    €2,915 + VAT
    Register
  33. 16–20 Aug 2027

    Barcelona

    €2,275 + VAT
    Register
  34. 23–27 Aug 2027

    Frankfurt

    €2,175 + VAT
    Register
  35. 6–10 Sep 2027

    Barcelona

    €2,275 + VAT
    Register
  36. 13–17 Sep 2027

    Frankfurt

    €2,175 + VAT
    Register
  37. 20–24 Sep 2027

    London

    €2,915 + VAT
    Register
  38. 4–8 Oct 2027

    Barcelona

    €2,275 + VAT
    Register
  39. 11–15 Oct 2027

    Frankfurt

    €2,175 + VAT
    Register
  40. 18–22 Oct 2027

    Istanbul

    €2,825 + VAT
    Register
  41. 25–29 Oct 2027

    London

    €2,915 + VAT
    Register
  42. 1–5 Nov 2027

    London

    €2,915 + VAT
    Register
  43. 8–12 Nov 2027

    Barcelona

    €2,275 + VAT
    Register
  44. 15–19 Nov 2027

    Frankfurt

    €2,175 + VAT
    Register
  45. 22–26 Nov 2027

    Kuala Lumpur

    €2,425 + VAT
    Register
  46. 6–10 Dec 2027

    Madrid

    €3,400 + VAT
    Register
  47. 13–17 Dec 2027

    London

    €2,915 + VAT
    Register
  48. 20–24 Dec 2027

    Barcelona

    €2,275 + VAT
    Register
  49. 27–31 Dec 2027

    Frankfurt

    €2,175 + VAT
    Register

Online / Live sessions

  1. 7–11 Dec 2026

    Live virtual classroom

    Next date
    €1,625 + VAT
    Register
  2. 14–18 Dec 2026

    Live virtual classroom

    €1,625 + VAT
    Register
  3. 21–25 Dec 2026

    Live virtual classroom

    €1,625 + VAT
    Register
  4. 4–8 Jan 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  5. 11–15 Jan 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  6. 18–22 Jan 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  7. 25–29 Jan 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  8. 1–5 Feb 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  9. 8–12 Feb 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  10. 15–19 Feb 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  11. 22–26 Feb 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  12. 1–5 Mar 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  13. 8–12 Mar 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  14. 15–19 Mar 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  15. 22–26 Mar 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  16. 5–9 Apr 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  17. 12–16 Apr 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  18. 19–23 Apr 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  19. 26–30 Apr 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  20. 3–7 May 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  21. 10–14 May 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  22. 17–21 May 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  23. 24–28 May 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  24. 7–11 Jun 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  25. 14–18 Jun 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  26. 21–25 Jun 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  27. 5–9 Jul 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  28. 12–16 Jul 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  29. 19–23 Jul 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  30. 26–30 Jul 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  31. 2–6 Aug 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  32. 9–13 Aug 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  33. 16–20 Aug 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  34. 23–27 Aug 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  35. 6–10 Sep 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  36. 13–17 Sep 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  37. 20–24 Sep 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  38. 4–8 Oct 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  39. 11–15 Oct 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  40. 18–22 Oct 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  41. 25–29 Oct 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  42. 1–5 Nov 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  43. 8–12 Nov 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  44. 15–19 Nov 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  45. 22–26 Nov 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  46. 6–10 Dec 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  47. 13–17 Dec 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  48. 20–24 Dec 2027

    Live virtual classroom

    €1,625 + VAT
    Register
  49. 27–31 Dec 2027

    Live virtual classroom

    €1,625 + VAT
    Register

Introduction

Course overview

Traditional incremental budgeting starts from last year's figures and adds a percentage. Over time this locks in inefficient spending, hides activities that no longer create value and makes it hard to redirect resources towards strategic priorities.

This Zero-Based Budgeting in Practice training course shows participants how to build budgets from a zero base, where every cost must be justified by the value it delivers. Participants learn how to define decision units, analyse activities and cost drivers, build decision packages at different service levels and rank them against organisational objectives.

The course takes a realistic, practical view of zero-based budgeting. It explains where the full approach adds most value, where lighter variants are more appropriate, how to manage the workload and resistance that often accompany it, and how to turn one-off savings into a lasting culture of cost ownership.

View full course outline

What you will achieve

Learning objectives

  • Explain the principles of zero-based budgeting and how it differs from incremental and activity-based budgeting
  • Define decision units, cost categories and cost owners for a zero-based exercise
  • Analyse activities, cost drivers and service levels to challenge existing spending
  • Prepare decision packages with clear options, costs, benefits and risks
  • Rank and select decision packages using objective prioritisation criteria
  • Integrate zero-based budgeting with strategic planning, forecasting and performance reporting
  • Manage stakeholder engagement, workload and resistance during a zero-based programme
  • Sustain savings through governance, cost ownership and periodic zero-based reviews

Who should attend

Target audience

  • Finance managers, budget controllers and FP&A professionals
  • Chief financial officers and finance directors
  • Cost centre and departmental budget holders
  • Strategy and transformation managers
  • Public sector budget and planning officers
  • Internal auditors reviewing budgeting processes
  • Business partners supporting operational managers

Methodology

Learning approach

  • Participants learn through short briefings, worked examples and a running case study in which they build a zero-based budget for a support function. Group exercises cover activity analysis, decision package design and prioritisation workshops, while discussions draw on participants' own budgeting challenges to identify practical improvements they can apply immediately.

Complete course outline

Five focused days of learning and application

The timings provided are estimates and may vary depending on the number of participants and the discussions taking place during the sessions. They are indicative only and do not constitute a binding commitment.

Day 1

Rethinking the Budget

  1. Limitations of Incremental Budgeting: How historical baselines hide waste and block strategic change
  2. Zero-Based Budgeting Principles: Justifying every cost against the value it creates
  3. Variants of the Approach: Full zero-based, priority-based and targeted zero-based reviews
  4. When Zero-Based Budgeting Fits: Organisational readiness, cost structures and timing
  5. Coffee break
  6. Roles and Governance: Sponsors, budget owners, finance teams and review panels
  7. Lessons from Practice: Typical results, risks and failure points
  8. Case Study: Diagnosing the budget of a growing shared-services function

Day 2

Activity and Cost Driver Analysis

  1. Defining Decision Units: Selecting the right level of analysis for each function
  2. Activity Mapping: Identifying what each unit does and for whom
  3. Cost Drivers: Linking spending to volumes, policies, service levels and choices
  4. Benchmarking Costs: Internal and external comparisons to challenge assumptions
  5. Coffee break
  6. Benchmarking Costs: Internal and external comparisons to challenge assumptions (continued)
  7. Separating Mandatory and Discretionary Spending: Legal, contractual and strategic commitments
  8. Data Collection Templates: Gathering consistent information from budget owners
  9. Practical Exercise: Building an activity and cost driver map for a support department

Day 3

Building Decision Packages

  1. Purpose of Decision Packages: Presenting choices rather than requests
  2. Service Level Options: Minimum, current and enhanced levels of activity
  3. Costing Each Option: Staff, operating costs, investments and one-off transition costs
  4. Describing Benefits and Risks: Consequences of funding or not funding an activity
  5. Coffee break
  6. Describing Benefits and Risks: Consequences of funding or not funding an activity (continued)
  7. Alternative Delivery Models: Automation, outsourcing, sharing and simplification
  8. Quality Review of Packages: Consistency, evidence and realism checks
  9. Workshop: Preparing decision packages at three service levels

Day 4

Ranking, Selection and Approval

  1. Prioritisation Criteria: Strategic alignment, legal necessity, customer impact and return
  2. Ranking Methods: Scoring models, paired comparison and facilitated ranking panels
  3. Setting the Funding Line: Matching ranked packages to available resources
  4. Challenging Assumptions Constructively: Running effective budget review meetings
  5. Coffee break
  6. Challenging Assumptions Constructively: Running effective budget review meetings (continued)
  7. Communicating Decisions: Explaining outcomes to budget owners and teams
  8. Linking to the Forecast: Updating financial plans, headcount and targets
  9. Simulation: Running a prioritisation panel and agreeing a funded budget

Day 5

Implementation and Sustaining Cost Discipline

  1. Planning the Programme: Timelines, workload, tools and communication
  2. Managing Resistance: Addressing fears of cuts and building ownership
  3. Tracking Savings: Converting decisions into measurable budget reductions
  4. Coffee break
  5. Cost Ownership Culture: Accountability, incentives and regular cost reviews
  6. Technology Support: Planning tools, templates and dashboards
  7. Periodic Zero-Based Reviews: Rotating deep-dives to avoid budget creep
  8. Action Planning: Designing a zero-based review for participants' organisations

Ready to book?

Zero-Based Budgeting in Practice

Next session: 7 - 11 December 2026, Barcelona

Course FAQs

Questions about this course

What participants and training managers usually ask before booking Zero-Based Budgeting in Practice. Can't find your answer?

WhatsApp
What does Zero-Based Budgeting in Practice (AF-052) cover?

This course covers Accounting and Finance through a structured five-day outline focused on practical application, discussion, and implementation planning.

When is the next available session?

The next scheduled session starts on 21 - 25 December 2026. See the course schedules section for the available dates and delivery formats.

Who should attend this course?

Finance managers, budget controllers and FP&A professionals, Chief financial officers and finance directors, Cost centre and departmental budget holders

Is bilingual course delivery available?

Yes. All course materials and presentations are provided in English, while bilingual explanation and discussion support may be available depending on the selected location and trainer availability. For example, when attending a course in Istanbul, you may request a Turkish-speaking trainer to explain the English course content in Turkish. Arabic explanation support may also be requested at this location. Other languages are available in selected cities. You can choose your preferred language support as an optional preference during registration.

How can I register for a session?

Use any Register button next to the available course dates to open the participant registration page and submit your booking request for the selected session.

Is this course available online as well as classroom-based?

Check the course schedules section for currently published classroom and Online / Live sessions.

Where are classroom sessions delivered?

Current classroom venues include London, Barcelona, Frankfurt, Madrid, Munich, Paris, Rome, Vienna, Cape Town, Dubai, Istanbul, Kuala lumpur.

How long is the training programme?

The programme runs for five days from 09:00 to 14:00, which gives 25 contact hours, including a daily 30-minute break (22.5 hours of instruction).